The Federation of European National Statistical Societies

Statutes of the Federation

LOGO

Art. 1- NAME

  1. The name of the association is the Federation of European National Statistical Societies (FENStatS);
  2. The Federation is an independent European scientific organization with non-profit and non- political motives;

Art. 2 - OBJECTIVES AND ACTIVITIES

  1. The Federation promotes mutual communication, co-operation and interchange of views among all those interested in statistical sciences, in their scientific principles, in a broad sense and in as wide a range of applications as possible;
  2. The Federation serves as an agency for the dissemination of technical and scientific information among the National Statistical Societies forming the federation, promoting their mutual collaboration and those activities that can augment the research scientific impact of the members, including international conferences, journals, books and other publications;
  3. The Federation encourages crossed participations in national events to increase international exchanges of experiences and research and to organize joint meetings on specific topics of interest for at least two European member Societies.
  4. The Federation supports the immersion of doctorate and post-doctorate students in statistics in international research networks, and actively cooperates with ECAS (European Courses in Advanced Statistics).
  5. The Federation proposes actions to European Commission, other European institutions and supplementary donors to secure funds for projects in research and education in statistics. Furthermore, FENStatS prepares and presents projects that cater to research and education needs in statistics and requires its delegates in panels and committee where funding is decided;
  6. The Federation collaborates with international statistical associations and in particular with ISI (International Statistical Institute) and European Societies with statistical interests such as ENBIS (European Network for Business and Industrial Statistics).

Art. 3 - MEMBERS

  1. The Federation of European National Statistical Societies is a single association whose members are:

    European National Scientific Societies of Statistics.


Art. 4 - WEB BASED FEDERATION

  1. The Federation of European National Statistical Societies is a web based Federation, where membership interactions and administration are mainly via web by internet and services, news and newsletter will be available on the web.

Art.5 – FOUNDIG MEMBERS - APPLICATION, ADMISION AND RESIGNATION

  1. The founding members of the Federation are the following statistical European societies:

        Česká Statistická Společnost (Czech Statistical Society, CStS)
        Deutsche Statistische Gesellschaft (German Statistical Society, DStatG),
        Österreichische Statistische Gesellschaft (Austrian Statistical Society, ÖSG),
        Royal Statistical Society (RSS),
        Sociedad de Estadística e Investigación Operativa ( Spanish Society for Statistics and Operation
          Research, SEIO),
        Sociedade Portuguesa de Estatística (Portuguese Statistical Society, SPE),
        Società Italiana di Statistica (Italian Statistical Society, SIS),
        Société Française de Statistique (French Statistical Society, SFdS),
        Statistično društvo Slovenije (Slovenian Statistical Society, SDS),
        Vereniging voor Statistiek en Operations Research (Netherlands Society for Statistics and Operations
          Research, VvS+OR).

    (The list of the founding Societies are ordered in alphabetical order by using the original name of the Societies).

  2. An existing European Scientific National Statistical Society may apply as a new Member of FENStatS. A formal request completed with the information on the objective, organizational structure and membership of applicant should be sent to the Secretary General of FENStatS.
  3. The Council has the authority to accept a new member with a majority of two-thirds of the members of the Council. The application for membership completed with the information on the dimension of the new society and its internal structure, must be distributed to the Council members at least two months before the voting procedure takes place.
  4. Membership ends by resignation of a Society with written declaration to the President of the Federation, by the Representatives on Council of this Member provided they have a mandate from the members of that Society. Membership ends by termination by the Council with a majority of two-thirds, together with severe and clear reasons of this termination.

Art. 6- ORGANIZATIONAL STRUCTURE

  1. The organizational structure of the Federation shall include the Council and the Executive Committee

Art. 7- THE COUNCIL

  1. The Council is the highest authority of the Federation. It shall make all policy decisions, in particular concerning the aims and scopes of the Federation. It submits any vital question to the member societies of the Federation for discussion and decides on the basis of the returned proposals. It shall act upon proposals submitted to it by the Executive Committee.
  2. The Council shall be composed of
    • The members of the Executive Committee;
    • The President, or his/her representative, of each member society. Each Society has one member representative only.
  3. The meetings of the Council may be business meetings, or virtual meetings (videoconferences, etc). A quorum of the Council is constituted if a simple majority of member societies is represented at a Council meeting. If no quorum is attained decisions shall be taken by a mail (or email) vote.
  4. Council votes can be performed during a business meeting, or by a mail vote or email. If voting is to take place at a business meeting of the Council, each Council member can delegate her or his vote to another person.
  5. A motion is accepted if it obtains
    1. In a mail or e-mail vote: a simple majority of all members of the Council who vote;
    2. In a business meeting: a simple majority of the Council members who are present and voting, including proxies provided that the quorum has been attained. If the latter condition is not fulfilled or no majority attained, any decision must be ratified by a mail vote .E-mail votes must be returned within two weeks of notification by the Secretary General. Mail votes must be returned within three weeks of notification by the Secretary General.
  6. The vote of the President or Acting President breaks ties.
  7. If the Executive Committee receives a mail vote proposal by one of the Member Representatives of the Council it cannot reject it without serious reasons or without a detailed explanation.

Art. 8- THE EXECUTIVE COMMITTEE

  1. The members of the Executive Committee (general officers) are:
        the President,
        the Vice-President,
        the Secretary General,
        the Treasurer
        the Webmaster
  2. The Executive Committee implements the policy and decisions approved by the Council.
  3. In cases of temporary unavailability the tasks of Secretary General, Treasurer, may be combined or merged. The outgoing President is considered “Vice-President” in order to ensure continuity in the activities of the Federation.

Art. 9- THE PRESIDENT

  1. The President is the legal representative of the Federation. He/She carries out the decisions of the Council and chairs meetings of the Executive Committee and the Council.
  2. The offices of President and Vice-President are interlocking in the following way: The Council shall elect a President who has not earlier served a term as President and finally shall serve a further term as Vice-President.
  3. A vacancy in the Presidency shall be filled by the Vice-President with the same duty and responsibility. A vacancy in the Vice- Presidency shall be filled by the Secretary General.
  4. A vacancy in the office of the Secretary General shall be filled by the Treasurer. A President or Acting Secretary General coming to office in this manner shall exercise the full duties and responsibilities of office until the Council shall have taken steps to the appropriate succession of office, whichever shall be later.

Art. 10- THE SECRETARY GENERAL, TREASURER, AND WEBMASTER

  1. The Secretary General manages the day-to-day business in accordance with the decisions of the Executive Committee.
  2. The Treasurer, in consultation with the President and Secretary General, authorizes the expenditures. He is responsible for submission of the financial statements and budget to the Executive Committee and Council. During the second half of the fiscal year he shall liaise with the Secretary General in order to prepare the balance sheet, the revised forecast for the current year and the budget proposal for the coming year.
  3. The Secretary General, the Treasurer and Webmaster shall be elected by the Council. Their offices end with the end of the fiscal year.
  4. The Webmaster is responsible for maintaining of the websites of the Federation ensuring that the web servers, hardware and software are operating accurately, designing the website, generating and revising web pages.

Art. 11- BASIC ELECTION RULES FOR OFFICERS OF THE FEDERATION

  1. The incoming President the Secretary General, the Treasurer and the Webmaster shall be elected by the Council from the list of members of the Member Societies of the Federation.
  2. If the representative of a Member Society in the Council is elected to become President, Secretary General, Treasurer, or Webmaster he/she should be replaced by newly representative of its Member Society.
  3. If a member of the Executive Committee (except the President) or an additional member of the Council resigns, the Council elects a new person for this office for the rest of the term.
  4. Candidates to any position of the officers shall be nominated by at least one the Member Society of the Federation. Elections should be held sufficiently long in advance of the end of their terms. Term of office to any position, excluding the webmaster, is three years not renewable.
  5. The Secretary General, the Treasurer and the Webmaster may be elected from the Council members or from outside of the Council.

Art. 12- FINANCES

  1. The resources of the Federation derive from:
    1. Donors: that is, persons and/or firms/companies and/or other organizations which are willing to support the Federation by means of an annual financial contribution the amount of which shall be fixed by the board of this association in accordance with the donor.
    2. bequests, and any support for, and income from, conferences, courses or workshops, funding programs etc. The regular budget may be complemented by separated budgets for special funding programs.
  2. The Treasurer shall submit a proposal for a budget before the beginning of each fiscal year, which, after approval by the Executive and Finance Committee, has to be formally accepted by a vote of the Council.
  3. No remuneration for officials is considered. Reimbursement of the expenses, although not guaranteed, aiming at facilitating the activities of the officers connected with their actions can be authorized by the Treasurer on proposal of the Council.

Art. 13- AMENDMENTS TO THIS STATUTES
  1. Amendments to the Statutes of this Federation are possible with a two-thirds of the members of the Council. Amendments to other working documents and guidelines are possible with simple majority of the Council.

Art. 14- BY-LAWS

  1. The Federation shall adopt its own rules of procedure in a By-Law, which shall be made public. Simple majority is necessary to adopt a By-Law of the Federation.

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